This will display for 10-30 seconds, depending on how you adjust the setting. After you send an email a message will pop up in the button left of your window with “undo” as an option. Do it: Go to settings > see all settings > undo send > and use the drop-down menu to increase the delay. I set mine to the max, 30-seconds, and appreciate knowing that I always have that safety net. You can increase this delay to 30 seconds, giving you a bit more time to react and undo the send. Ever hit send on an email only to immediately see a glaring typo and wish you could undo it? Gmail has a built-in “undo” feature, but it only gives you 10 seconds by default. Increase your “undo send” buffer window.Note: you can also add hyperlinks and formatting, so go wild! I use this for all my customer service replies (how to download files, how to return an order, etc, and it saves SO much time). Do it: First, you’ll need to enable templates by going to settings > see all settings > then click on the “Advanced” tab from the top > scroll down to the “templates” section and click “enable.” Now, when you are composing an email, you can click on the three-dot icon in the bottom right and choose “templates.” When you click on a template option from the drop-down menu, it will paste it into the email body. ![]() What emails do you find yourself writing over and over again? Save them as templates and simply choose them from a drop-down menu and then customize them as needed to save yourself tons of time. When composing an email, simply click the Pen icon at the bottom of the window and choose the desired signature from the drop-down menu. Here you’ll see a blue button that says “Create New.” You can create as many customer signatures as you want and give them each a unique name. Do it: go to settings > see all settings > general > scroll down to the “Signature” section. You could have two signatures, one that directs people to your university website, office hours, etc., and a second that directs people to your bio, publisher’s website, and pre-order page. For example, maybe you’re a professor, but you also have a book coming out. You probably know how to create an email signature in Gmail, but let’s say you want to have 2 or 3 different ones that you can easily choose from depending on who you are replying to. Once you’ve added the additional options, you’ll just cycle through them by tapping the start to the left of the email in your inbox. You can click on “all stars” to activate all the available options and then drag the options you want to disable down to the “not in use” line. Do it: To use this, you first need to enable them by going to settings > see all settings > general > then scroll down to stars. For example, you can search for “emails with a purple star,” and it’ll show you all the emails you’ve labeled with a purple star. While I tend to keep my inbox organization simple, I do love that “tagging” your emails in this way also allows you to search for them. But you can actually enable more options for various colors and different icons. By default, you can tap this once, and it will turn yellow. Emails in your inbox have a small icon to the left of them. Click “Schedule Send” and then choose either a quick option (tomorrow morning, this afternoon, Monday morning, etc) or set a specific date and time for delivery. Do it: Compose an email like you normally would, but when you go to hit “send,” hit the small down arrow to the right of the send button. It makes it easy for me to moderate my inbox when it works for me, but schedule the emails to arrive at optimum times for the recipients. I especially love this one since I currently live abroad but work with mostly US-based clients and customers. Here are 15 Secret Gmail Features You Need to Know About: If you haven’t stumbled across that one yet, I recommend checking it out for even more email goodness.īut this post is specifically dedicated to the magic of Gmail, my favorite email client! The various plug-ins and features you can enable can make your inbox really powerful and save you time and stress. Hopefully you landed here because you loved my other post, “ 10 Tips for Reducing Email Overwhelm ASAP“.
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